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Payment Terms Setting

Purpose

This article explains how Admins configure Payment Terms in the Thulo Logistics Module.

Payment Terms define when and how customers are required to pay for logistics services. These terms directly affect invoice behavior and delivery progression.

Who This Is For

  • Admins

  • Finance / Accounts Managers

  • Operations Managers

Required Permissions

  • Logistics → Settings → Edit

  • User Management → Admin access

What Payment Terms Are Used For

Payment Terms are used to:

  • Define payment conditions for logistics invoices

  • Control when delivery actions are allowed

  • Standardize billing expectations for customers

Payment Terms apply to invoices generated for:

  • Locker Packages

  • Shipments

Where Payment Terms Appear

Once configured, Payment Terms are used in:

  • Default Shipping Info

  • Invoice generation

  • Package and Shipment processing workflows

Payment Terms may be automatically applied based on Admin configuration.

Step-by-Step: Add a Payment Term

Step 1: Navigate to Payment Terms Settings

Go to Logistics → Settings → Payment Terms.

(keep your existing screenshot here)

Step 2: Add Payment Term Information

Enter the required details, such as:

  • Payment term name (e.g. Prepaid, Net 7, Net 15)

  • Payment duration or conditions

  • Optional notes or description

Use clear names that reflect real payment expectations.

Step 3: Save the Payment Term

Click Save to create the payment term.

After saving:

  • The payment term becomes available in logistics workflows

  • It can be applied automatically or selected during processing

How Payment Terms Affect Operations

Payment Terms control:

  • When invoices are considered due

  • Whether delivery actions are blocked until payment

  • How staff handle shipment processing

For example:

  • Prepaid → Payment required before delivery

  • Postpaid → Delivery allowed before payment (depending on policy)

Important Rules to Know

  • Payment Terms are tenant-wide

  • They do not change invoice amounts

  • Changing Payment Terms does not affect existing invoices

  • Delivery behavior depends on payment status and configuration

Best Practices

  • Define payment terms before starting operations

  • Use simple, clearly understood terms

  • Align payment terms with business policy

  • Educate staff on how payment terms affect delivery

Common Mistakes to Avoid

  • Starting operations without payment terms

  • Allowing delivery without understanding payment impact

  • Changing payment terms mid-operation

  • Using unclear or ambiguous payment term names

Related Articles

  • Tracking and Invoice Setting

  • Default Shipping Info Setting

  • Shipment Processing

  • Admin Guide – Billing, Tracking & Reporting

This data is used for the Default shipping info setting and the ”Payment Terms” field in the creation page of Locker Package, Shipment, Consolidated.

 

  1. Create Payment Term - Step 1. Go to Settings menu under the Logistics module on the left sidebar.  - Step 2. Select the Payment terms menu and click on Add Payment Term button. - Step 3. In the New Payment Term popup, fill in the required fields. - Step 4. Select Save
  2. Update Payment Term  To edit a payment term: - Step 1. Go to Settings menu under the Logistics module on the left sidebar. - Step 2. Select the Payment terms menu. Find and select the payment term and click on - Step 3. Make the necessary changes to the payment term. - Step 4. Select Save.
  3. Delete Payment Term To delete a payment term: - Step 1.  Go to the Settings menu under the Logistics module on the left sidebar. - Step 2. Select the Payment terms menu  and select the payment term you want to delete. - Step 3. Select - Step 4. Select OK to confirm

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