Workplace

Purpose

The Workplace screen is used to create and manage workplace locations within Thulo HRMS.

A workplace represents a physical office, branch, facility, worksite, or business location where employees perform their duties. Maintaining workplace information helps organizations accurately assign employees to their work locations and organize workforce records across multiple offices or branches.

The workplace records created here are used throughout the HR Records module when managing employee information and workplace assignments.

Create

To create a new workplace:

1. Navigate to HR Records → Workplace.

2. Click Add.

3. The Add Workplace screen will open.

4. Enter the required workplace information.

5. Click Save to create the workplace record.

6. Alternatively, click Close to cancel the operation without saving.

The new workplace will become available for employee assignments and HR record management.

Edit

To modify an existing workplace:

1. Navigate to HR Records → Workplace.

2. Locate the workplace record you want to update.

3. Click the Edit icon corresponding to the workplace.

4. The Edit Workplace screen will appear.

5. Update the necessary information.

6. Click Save to apply the changes.

7. Alternatively, click Close to cancel the changes.

The updated workplace information will be reflected wherever the workplace is used within HR Records.

Delete

To delete a workplace:

1. Navigate to HR Records → Workplace.

2. Locate the workplace you want to remove.

3. Click the Delete icon corresponding to the workplace.

4. A confirmation message will appear.

5. Click OK to permanently delete the workplace.

6. Click Cancel to abort the deletion process.

Warning

Deleting a workplace that is currently assigned to employees may affect employee records and workplace reporting. Review workplace assignments before deletion.

Export

To export workplace data:

1. Open the Workplace screen.

2. Click Export.

3. Select the preferred export format if available.

4. Download the exported file.

Exported workplace records can be used for reporting, audits, and organizational planning.

Field Descriptions

Note: Available fields may vary depending on your organization's configuration.

Important Notes

• Workplace records are used as master data within the HR Records module.

• Organizations with multiple offices, branches, warehouses, or project sites can create separate workplace records for each location.

• Employees can be assigned to workplaces to support workforce management and reporting.

• Workplace information helps maintain accurate employee location records.

• Changes to workplace records may affect employee assignments and HR reports that rely on workplace data.

• It is recommended to verify employee assignments before deleting a workplace record.