Employee Training Management
The Training Management feature in Thulo HR Records is used to create, assign, deliver, and track employee training programs.
The training process allows organizations to:
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Define training categories and skill types
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Create question libraries and assessments
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Build training programs
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Assign training programs to employees or job positions
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Track employee training results and completion status
Training Workflow
The recommended training setup process is:
Create Training Types
↓
Create Training Libraries
↓
Create Training Programs
↓
Assign Training to Employees
↓
Employee Completes Training
↓
Review Training Results
Step 1: Create Training Types
Training Types are used to categorize training programs based on skills, knowledge areas, or competencies.
Examples
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Customer Service
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Sales Skills
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Product Knowledge
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Workplace Safety
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Leadership Training
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Technical Skills
Create a Training Type
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Navigate to Thulo HR → HR Records.
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Select Settings → Types of Trainings.
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Click Add.
Result
The system will display the Add Type of Training screen.
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Enter the required information.
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Click Save.
The training type will be available when creating training libraries and training programs.
Step 2: Create Training Libraries
Training Libraries are used to create question banks and assessments that will later be included in training programs.
Create a Training Library
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Navigate to HR Records → Training Libraries.
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Click Add.
Result
The system will display the Add New Training Library screen.
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Enter the required information.
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Click Save.
Field Descriptions
Training Type
Select the skill or training category.
The available options are retrieved from:
Settings → Types of Trainings
Name
Enter the name of the questionnaire or assessment.
Example
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Customer Service Assessment
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Product Knowledge Quiz
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Safety Awareness Test
Step 3: Create Training Questions
After saving the Training Library, the system will open the Training Questions screen.
Add Questions
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Click Add Another Question.
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Enter the question details.
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Configure the answer options.
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Click Save.
Question Settings
Required
When enabled, the employee must answer the question before submitting the assessment.
Mandatory questions cannot be left blank.
Score
Enter the score awarded when the correct answer is selected.
Add Answer
Use the Add Answer function to create additional answer options.
Delete Answer
Use the Delete Answer function to remove an answer option.
Delete Question
Use the Delete Question function to remove the question and all associated answers.
Preview the Assessment
Use the Preview function to review the questionnaire before publishing it.
Notes
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Questions marked with * are mandatory.
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Mandatory questions must be answered before the assessment can be submitted.
Step 4: Create a Training Program
Training Programs combine training content and assessments into a complete training experience.
Create a Training Program
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Navigate to HR Records → Training Programs.
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Click Add.
Result
The system will display the Add New Training Program screen.
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Enter the required information.
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Click Save.
Alternatively, click Close to cancel the operation.
Field Descriptions
Training Program Name
Enter the name of the training program.
Examples
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New Employee Orientation
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Customer Service Certification
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Sales Excellence Program
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Product Knowledge Training
Training Type
Select the training category.
When a Training Type is selected, the system displays available questionnaires associated with that training type.
The questionnaires are retrieved from:
Training Libraries
Training Program Item
Displays the questionnaires and assessments associated with the selected training type.
Administrators can choose which assessments are included in the training program.
Minimum Point
The Minimum Point field defines the minimum score an employee must achieve to successfully complete the training.
Example
| Maximum Score | Minimum Passing Score |
|---|---|
| 100 | 70 |
Employees who score below the required minimum will be marked as Not Completed.
Additional Training Program for Staff
This option allows the training program to be assigned directly to specific employees.
When enabled:
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Multiple employees can be selected.
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The training program is assigned directly to those employees.
Default Behavior
If Additional Training Program for Staff is not selected, the training program will be assigned automatically to employees based on the selected Job Position.
Training Assignment Methods
Job Position-Based Training
Training is assigned automatically to employees holding a specific job position.
Example
Position: Sales Executive
Assigned Training:
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Product Knowledge Training
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Sales Process Training
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CRM Usage Training
Employee-Specific Training
Training is assigned directly to selected employees.
Example
Employee: John Smith
Assigned Training:
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Leadership Training
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Advanced Product Certification
Step 5: Review Training Results
After employees complete their training assessments, the results can be reviewed.
View Training Results
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Navigate to HR Records → Training.
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Select Training Results.
Result
The system displays:
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Employee Name
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Training Program
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Score Achieved
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Passing Score
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Completion Status
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Completion Date
Training Completion Status
Completed
The employee's score meets or exceeds the minimum passing score.
Example
| Minimum Score | Employee Score |
|---|---|
| 70 | 85 |
Status: Completed
Not Completed
The employee's score is below the minimum passing score.
Example
| Minimum Score | Employee Score |
|---|---|
| 70 | 60 |
Status: Not Completed
The employee's training profile will reflect the incomplete status.
Important Notes
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Training Types should be created before creating Training Libraries.
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Training Libraries contain the assessments and question banks used in training programs.
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Training Programs can be assigned by Job Position or directly to specific employees.
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Employees must achieve the minimum required score to complete a training program successfully.
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Training Results automatically track employee performance and completion status.
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Employee training history can be reviewed through the Training Results screen.
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Training programs play an important role in onboarding, compliance, skill development, and employee performance improvement within Thulo HRMS.