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Permissions in Settings - HR Records

Permissions

Purpose

The Permissions screen is used to control employee access to the HR Records module.

This feature allows administrators to assign specific HR Records menu permissions to employees, ensuring that users can only view and access the information relevant to their roles and responsibilities.

By configuring permissions, organizations can maintain data security, protect sensitive employee information, and implement role-based access control within Thulo HRMS.

Only the menu screens and data that an employee has been authorized to access will be visible within the HR Records module.

Create

To create a new permission assignment:

  1. Navigate to HR Records → Permissions.

  2. Click Add.

  3. The Add Permissions screen will open.

  4. Select the employee or user who will receive access permissions.

  5. Choose the HR Records menu screens and functions the employee is authorized to access.

  6. Review the assigned permissions.

  7. Click Save to create the permission assignment.

  8. Alternatively, click Close to cancel the operation without saving.

Once saved, the employee will only see the HR Records menus and data that have been assigned to them.

Edit

To modify an existing permission assignment:

  1. Navigate to HR Records → Permissions.

  2. Locate the permission record you want to update.

  3. Click the Edit icon corresponding to the record.

  4. The Update Permissions screen will appear.

  5. Modify the assigned permissions as required.

  6. Click Save to apply the changes.

  7. Alternatively, click Close to cancel the changes.

Updated permissions take effect according to the system's access control settings.

Delete

To remove a permission assignment:

  1. Navigate to HR Records → Permissions.

  2. Locate the permission record you want to delete.

  3. Click the Delete icon corresponding to the record.

  4. A confirmation message will appear.

  5. Click OK to permanently remove the permission assignment.

  6. Click Cancel to abort the deletion.

Warning

Removing a permission assignment may immediately restrict the employee's access to HR Records menus and related data.

Export

To export permission records:

  1. Open the Permissions screen.

  2. Click Export.

  3. Select the desired export format if available.

  4. Download the exported file.

Exported permission records can be used for audits, compliance reviews, and security management.

Field Descriptions

Field Description
Employee/User The employee or user account receiving the assigned permissions.
Menu Permissions Defines which HR Records screens and features the user can access.
Access Rights Specifies the level of access granted to the selected menus and functions.
Status Indicates whether the permission assignment is active or inactive.

Note: Available permission options may vary depending on your organization's configuration and system settings.

Important Notes

  • The Permissions screen controls access within the HR Records module only.

  • Employees can only view the menu screens and data that have been explicitly assigned to them.

  • Permission management helps organizations implement role-based access control and protect sensitive employee information.

  • Administrators should regularly review permission assignments to ensure employees have appropriate access levels.

  • Removing a permission assignment may prevent employees from accessing certain HR Records features immediately.

  • Permission settings should be configured carefully to maintain data security and compliance with company policies.

  • Access permissions in HR Records operate independently of employee records and payroll data synchronization processes.

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