Purpose

This article explains how HR users create, view, and manage Candidate Profiles in the Thulo RecruitEdge – Recruitment Management Module.

Candidate Profiles store all applicant-related information and act as the central record throughout the recruitment process.

Who This Is For

• HR Admin

• HR User

Required Permissions

• Recruitment → Create

• Recruitment → Edit

• Recruitment → View (Global)

What Candidate Profiles Are Used For

Candidate Profiles are used to:

• Store candidate personal and contact information

• Upload resumes and supporting documents

• Track application and recruitment status

• Record communication, interviews, and evaluations

• Maintain hiring history for reference

Each candidate has one profile used across campaigns and interviews.

Where These Apply

Candidate Profiles are used in:

• Recruitment Campaigns

• Interview Scheduling

• Candidate Evaluation and Rating

• On-Boarding Process

• HR Records transfer

How To Create a Candidate Profile

1. Go to Recruitment → Candidate Profile

2. Click New Candidate

3. Enter General Information (name, contact details)

4. Add Education and Work Experience

5. Upload Resume and Documents if available

6. Add any Additional Information if required

7. Click Save

Candidate profiles can also be created automatically when candidates apply through the Recruitment Portal.

How To Manage Candidate Profiles

From a candidate profile, HR users can:

• View and edit candidate details

• Update candidate status

• Schedule interviews

• Send emails to candidates

• Review evaluations and interview history

All recruitment activity related to a candidate is recorded in the profile.

Important Rules to Know

• Candidate Profiles remain available even after recruitment is completed

• Editing is restricted after the candidate is transferred to HR Records

• Candidate data is shared across campaigns where applicable

Best Practices

• Keep candidate information complete and accurate

• Upload resumes and documents during profile creation

• Update candidate status after each recruitment step

• Use notes and interaction records consistently

Common Mistakes to Avoid

• Creating duplicate profiles for the same candidate

• Forgetting to update candidate status

• Editing profiles after HR transfer

• Storing interview feedback outside the system

Related Articles

• Import Candidates

• Candidate Status Lifecycle

• Recruitment Campaign

• Interview Schedule

• Candidate Evaluation

• Send Email to Candidate

• Transfer Candidate to HR Records

When a candidate successfully applies to the recruitment portal (Recruitment Portal), that candidate's information will be stored at the Candidate Profile screen. At this screen, we can also add new candidates if we do not apply from the recruitment portal.

Create Candidate

• Step 1. Go to Candidate profile menu under Recruitment module from the left sidebar -> click New candidate button.
  
• Step 2. In the New candidate page, fill in the required details: 
  
• Step 3. Click Save button

Edit Candidate

• Step 1. Go to Candidate Profile menu under Recruitment module from the left sidebar
• Step 2. Select the candidate profile need to be edited and click Edit
  
  
• Step 3. Make the necessary changes and click Save button.

Delete Candidate

• Step 1. Select the Candidate Profile menu ->  Select the candidate profile need to be deleted and click Delete button.
  
  
• Step 2. Confirm your selection in the following pop-up. The plan will be deleted. 
  
  

Candidate Detail

Select the candidate profile and click View button.

• When changing the status of the candidate, the system sends an email and notifies the candidate
• Detail tab: displays personal information of candidate.
• Applied Jobs tab: will display a list of job positions that the candidate has applied for. If the candidate deletes the application, the position will display the message Candidate has abandoned apply for this position
• Recruitment history tab: will display information about Interview Schedule and interest histories of candidates.
• Capacity profile tab: will display information about capacity assessment of candidate.