Purpose

This article explains how HR users create and manage Interview Schedules in the Thulo RecruitEdge – Recruitment Management Module.

Interview Schedules are used to plan interviews, assign interviewers, and track interview timelines for candidates.

Who This Is For

• HR Admin

• HR User

• Interviewer

Required Permissions

• Recruitment → Create

• Recruitment → Edit

• Recruitment → View (Global)

What Interview Schedules Are Used For

Interview Schedules are used to:

• Plan interview date and time

• Assign interviewer(s)

• Link interviews to candidates and campaigns

• Track interview progress

• Coordinate interview activities

Each interview schedule represents one planned interview session.

Where These Apply

Interview Schedules apply to:

• Candidate Profiles

• Recruitment Campaigns

• Interview Calendar View

• Candidate Evaluation and Rating

Interview data is shared across recruitment workflows.

How To Create an Interview Schedule

1. Go to Recruitment → Interview Schedule

2. Click New Interview Schedule

3. Enter the Interview Name

4. Select the related Recruitment Campaign

5. Select the Candidate

6. Assign one or more Interviewers

7. Set Date and Time

8. Add Notes or Instructions if required

9. Click Save

The interview is added to the schedule list and calendar view.

How To Manage Interview Schedules

From the Interview Schedule list, HR users can:

• View scheduled interviews

• Edit interview details

• Reschedule interviews if needed

• Review completed interview records

Interviewers can view only interviews assigned to them.

Important Rules to Know

• Interviews must be scheduled before evaluations can be recorded

• Rescheduling does not delete existing evaluation data

• Interview schedules do not automatically notify candidates

• Notifications must be sent separately if required

Best Practices

• Confirm interviewer availability before scheduling

• Add clear interview instructions

• Send interview schedules to candidates in advance

• Review interview calendar regularly

Common Mistakes to Avoid

• Scheduling interviews without interviewer confirmation

• Forgetting to notify candidates

• Overlapping interview times

• Leaving outdated interviews in the schedule

Related Articles

• Interview Calendar View

• Send Interview Schedule to Candidate

• Candidate Rating

• Candidate Profile Management

• Recruitment Campaign

The interview schedule will be displayed in the candidate profile details - in the Interview Schedule section of the Recruitment History tab.

Create Interview Schedule

• Step 1. Go to Interview schedule menu under Recruitment module from the left sidebar -> click New interview schedule button.
  
• Step 2. In the New interview schedule page, fill in the required details: 
  
  1. Select the Recruitment campaign 
  2. Enter the Interview schedule name 
  3. Select the Position
  4. Enter the Interview date
  5. Enter the From (hour) and To (hour)
  6. Enter the Interview location
  7. Select the Interviewer
  8. Select the Candidate
  9. Enter the From (hour) and To (hour)
  10. Click  to add a candidate
• Step 3. Click Save button  

Edit Interview Schedule

• Step 1. Select the interview schedule need to be edited and click Edit
  
  
• Step 2. Make the necessary changes and click Save button.

Delete Interview Schedule

• Step 1. Select the interview schedule need to be deleted and click Delete button.
  
• Step 2. Confirm your selection in the following pop-up. The recruitment channel will be deleted. 
  
  

Interview Schedule Detail

Select the  Interview Schedule and click View button.

General info tab

Interview Comments tab

Used to add comments to the interview. Only those selected to interview will have the right to see the interview data and can comment. Interviewers included in an interview will see each other's comments. Only the admin has the right to delete all comments, the rest, whoever created the comment has the right to delete it.

Calendar

You can also create a new interview schedule by click on the date and proceed to enter the data.