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Candidate Portal - Candidate Profile, GDPR, Applied Jobs & Interview Schedules

Purpose

This article explains how candidates manage their profile, view applied jobs, track interview schedules, and understand data privacy (GDPR-related) information through the Candidate Portal in the Thulo RecruitEdge – Recruitment Management Module.

Who This Is For

  • Candidates (external users)

  • HR users (for reference and support)

Required Permissions

  • Candidate access via Recruitment Portal
    (No internal recruitment permissions required)

What These Features Are Used For

The Candidate Portal allows candidates to:

  • View and update their personal profile information

  • Review applied job positions

  • Track interview schedules

  • Understand how their personal data is used and stored

These features provide transparency and self-service access for candidates.

Where These Apply

These features apply to:

  • Candidate Portal (logged-in candidate view)

  • Candidate Profile records in RecruitEdge

  • Interview scheduling and tracking

All actions are limited to the candidate’s own data.

Managing Candidate Profile

Candidates can:

  • View personal information (name, contact details)

  • Update profile information where allowed

  • Upload or update documents if enabled

Profile updates are reflected in the candidate record used by HR.

GDPR and Data Privacy Information

The Candidate Portal provides information related to:

  • How candidate data is collected

  • How data is stored and used during recruitment

  • Candidate consent and privacy notice

Candidates can review this information during registration or profile access.

Viewing Applied Jobs

Candidates can:

  • View a list of jobs they have applied for

  • Check application status for each job

  • Review job details

Applied job history helps candidates track their applications.

Viewing Interview Schedules

Candidates can:

  • View upcoming interview dates and times

  • Check interview details or instructions

  • Track completed interviews

Interview schedules shown are read-only for candidates.

Important Rules to Know

  • Candidates can only access their own data

  • Profile changes may be restricted by system configuration

  • Candidates cannot edit interview schedules

  • GDPR-related options depend on system setup

Best Practices

  • Keep profile information up to date

  • Review interview schedules regularly

  • Read privacy and consent information carefully

  • Contact HR if profile edits are restricted

Common Mistakes to Avoid

  • Expecting to see internal evaluation results

  • Attempting to edit interview schedules

  • Providing incomplete profile information

  • Ignoring privacy and consent notices

Related Articles

  • Candidate Portal – Register

  • Recruitment Portal

  • Interview Schedule

  • Candidate Profile Management

Candidate Profile

The Profile page is used to display the candidate's personal information. Candidates can update their information to complete the Profile

Candidate CV area is used to upload candidate's CV. The uploaded file will be stored at the Attachment tab screen in the View screen of Candidate

The Change Password area is used to change the password for the candidate's account

GDPR


  • The GDPR page is used to display user data privacy policies and commitments. If the Admin allows to display Candidate's portal side (setup at Setup / GDPR), candidates will see this menu to use.
  • The Right to be informed tab is used to display data privacy commitment policies.
  • The Right of access tab is used to allow candidates to edit their personal information.
  • The Right to erasure tab is used to allow the candidate to make a request to delete the account. Admin will receive the request in the Removal Requests tab list (GDPR Right to erasure / Removal Requests) and then execute.

  • The Consent tab is used to update Consent.

Applied Jobs

The Applied Jobs page is used to display the list of positions that the candidate has applied. 

If the candidate deletes the application, the position will display the message Candidate has abandoned apply for this position on the Admin View Profile Candidate screen.

Interview Schedules

  • Interview Schedule page will display a list of candidate's interview schedule.

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