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Send Interview Schedule to Candidate

Purpose

This article explains how HR users send interview schedule details to candidates in the Thulo RecruitEdge – Recruitment Management Module.

Sending interview schedules ensures candidates receive clear information about interview time, location, and instructions.

Who This Is For

  • HR Admin

  • HR User

Required Permissions

  • Recruitment → Edit

  • Recruitment → View (Global)

What Sending Interview Schedules Is Used For

Sending interview schedules is used to:

  • Inform candidates about interview date and time

  • Share interview location or meeting instructions

  • Reduce miscommunication and missed interviews

  • Maintain a record of interview communication

All sent schedules are linked to the candidate profile.

Where These Apply

Interview schedule notifications apply to:

  • Scheduled interviews

  • Candidate communication history

  • Interview coordination and tracking

Sending the schedule does not create or modify the interview itself.

How To Send an Interview Schedule

  1. Go to Recruitment → Interview Schedule

  2. Open the relevant Interview Schedule

  3. Select the option to Send Interview Schedule

  4. Review candidate contact details

  5. Edit the email subject or message if required

  6. Click Send

The interview details are sent to the candidate via email.

Important Rules to Know

  • Interview schedules must be created before they can be sent

  • Sending a schedule does not change interview status

  • Email delivery depends on valid candidate email address

  • Sent messages are recorded in the candidate profile

Best Practices

  • Review interview details before sending

  • Include clear location or online meeting instructions

  • Send schedules well in advance

  • Resend updates if interview details change

Common Mistakes to Avoid

  • Sending schedules before confirming interview details

  • Forgetting to update candidates after rescheduling

  • Sending schedules to incorrect email addresses

Related Articles

  • Interview Schedule

  • Interview Calendar View

  • Candidate Profile Management

  • Send Email to Candidate

  • Candidate Status Lifecycle

Allow designing an Email Template when sending interview schedules to candidates:

- Step 1: Select Setup -> Email Template -> Search for the “Send Interview Schedule (Sent to Candidate)” template -> Edit the template content

*Note: "from time" and "to time" will take the interview time according to each employee. 

- Step 2: Create Interview Schedule -> Select the function "Send Email Notifications to the contact" to send an email to the candidate.

Allows sending email notifications to employees when candidates apply

- We have updated to allow the system to send emails to employees who select "Notify when new candidates" -> Employees will both receive notifications and receive emails

- To set up email content, you need to select Setup -> Email templates and search for email templates for Recruitment and edit the template.

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