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Payslips Templates Menu in HR Payroll

Payslip Templates

The Payslip Templates screen in Thulo HR Payroll is used to create and manage salary structures that define how employee payroll is calculated.

A Payslip Template contains payroll columns, formulas, and constants that determine employee earnings, deductions, taxes, insurance contributions, gross pay, net pay, and other payroll calculations.

The templates created on this screen are used when generating payroll records in the Payslips menu.

Create a New Payslip Template

Step 1: Open the Payslip Templates Screen

  1. Navigate to Thulo HR → Payroll.

  2. Select Payslip Templates.

  3. Click Add.

Step 2: Configure the Template

The New Payslip Template screen will be displayed.

  1. Enter the required template information.

  2. Select the employees, departments, and payroll columns that will be included in the template.

  3. Click Save.

Alternatively, click Close to cancel the operation without saving.

Field Descriptions

Columns Displayed in Payslip

The Select the Columns Displayed in Payslip field retrieves data from:

Payroll → Settings → Payroll Columns

Select the payroll columns that should be included in the payslip template.

Department Name

The Department Name field retrieves data from:

Setup → Support → Departments

Select the department(s) that will use this payslip template.

Staff

The Staff field retrieves employee data from:

Setup → Staff

Select the employees who will use this payslip template.

Except for Staff

The Except for Staff field retrieves employee data from:

Setup → Staff

Use this field to exclude specific employees from the selected payslip template.

Employee Assignment Rules

One Employee Per Payslip Template

An employee can only belong to one payslip template at a time.

Example

If Employee A is assigned to Payslip Template 1, the same employee cannot be assigned to Payslip Template 2.

Except for Staff Rule

Employees selected in the Except for Staff field are excluded from the template.

Example

If Employee B is assigned to the Except for Staff field:

  • Employee B cannot use this payslip template when payroll is generated.

  • A separate payslip template must be created and assigned to Employee B if payroll needs to be processed for that employee.

Configure Payslip Formulas

After creating the payslip template, the system automatically generates a worksheet containing all selected payroll columns.

Step 3: Define Payroll Calculations

The generated worksheet will display all selected payroll columns.

  1. Review the available columns.

  2. Enter formulas where required.

  3. Enter constant values where applicable.

  4. Click Save.

Result

The payroll calculation structure is saved and becomes available for payroll generation.

Payroll Column Types

Each payroll column has a specific calculation method.

System Columns

System columns automatically retrieve values from Payroll data.

Examples

  • Employee Earnings

  • Deductions

  • Insurance

  • Attendance Information

  • Commission Information

Important

System columns cannot be edited manually within the payslip template.

The system automatically retrieves the values during payroll generation.

Formula Columns

Formula columns calculate values using payroll formulas.

Examples

  • Gross Pay

  • Taxable Income

  • Total Deductions

  • Net Salary

Administrators must enter the appropriate formula for these columns.

Example Formula

Gross Pay = Basic Salary + Allowances + Commissions

The system calculates the value automatically when payroll is generated.

Constant Columns

Constant columns display fixed values.

Examples

  • Fixed Allowance

  • Fixed Benefit

  • Standard Adjustment

Administrators enter the desired constant value, which is applied during payroll calculations.

Additional Functions

Download

The Download function allows administrators to download the payroll worksheet for review or backup purposes.

Back

The Back function returns to the Payslip Templates list screen.

Edit Payslip Template Formulas

To modify payroll formulas within a template:

Step 1

  1. Navigate to Payroll → Payslip Templates.

  2. Locate the desired template.

  3. Click View Details.

Step 2

The payroll worksheet will open.

  1. Update the formula fields as required.

  2. Click Save.

Result

The updated formulas will be used in future payroll calculations.

Edit a Payslip Template

To modify template information:

Step 1

  1. Navigate to Payroll → Payslip Templates.

  2. Locate the template you want to edit.

  3. Click Edit.

Step 2

The Edit Payslip Template screen will be displayed.

  1. Update the required information.

  2. Click Save.

Alternatively, click Close to cancel the operation.

Result

The updated template configuration will be applied to future payroll processing.

Delete a Payslip Template

To remove a payslip template:

  1. Navigate to Payroll → Payslip Templates.

  2. Locate the template you want to delete.

  3. Click Delete.

  4. Confirm the deletion.

Result

The payslip template will be removed from the system.

Important Notes

  • Payslip Templates define how employee salaries are calculated.

  • Each employee can belong to only one payslip template.

  • Payroll columns included in the template are retrieved from the Payroll Columns configuration.

  • System columns automatically retrieve payroll data and cannot be edited manually.

  • Formula columns require payroll formulas to be configured.

  • Constant columns require fixed values to be entered.

  • Employees listed in Except for Staff are excluded from the template.

  • Payslip Templates are used directly when generating payroll records in the Payslips menu.

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