Search Knowledge Base Articles

Create a PDF template for the Employee Payslips

Customize Staff Payslip Columns

The Customize Staff Payslip Columns feature in Thulo HR Payroll allows administrators to control which employee information fields are displayed on the Payslips screen.

Accessing the Feature

  1. Navigate to Thulo HR → Payroll → Settings.

  2. Open the Data Integration tab.

  3. Enable HR Records Module Integration.

Configure Payslip Columns

  1. After enabling HR Records integration, the Customize Staff Payslip Columns section will become available.

  2. Select the fields you want to display on the Payslips screen.

  3. Click Save to apply the changes.

Result

The selected fields will be displayed as columns in the Payslips management screen.

Notes

  • If you want to customize the displayed columns without integrating data from the HR Records module:

    • Enable Customize Staff Payslip Columns.

    • Disable HR Records Module Integration.

    • The system will still save and apply your custom column configuration.

  • If no customization is configured, the system will display the default payslip columns provided by Thulo HR Payroll.

Column Management

  • Add Column – Click the Add icon to create a new column.

  • Delete Column – Click the Delete icon to remove a column.

  • Display Order – Enter a number beside each column name to define the order in which columns appear on the Payslips screen.

Create a PDF Payslip Template

The PDF Payslip Templates feature allows administrators to design customized PDF layouts for employee payslips.

Important: A Payslip Template must be created before creating a PDF Payslip Template, as each PDF template is linked to a specific Payslip Template.

Create a New PDF Payslip Template

  1. Navigate to Payroll → Settings → PDF Payslip Templates.

  2. Click New PDF Payslip Template.

Design the PDF Template

The Add New PDF Payslip Template screen will open, allowing you to create a custom PDF layout.

Template Components

Payslip Template

Select the Payslip Template that this PDF layout will be associated with.

Available Merge Fields

The Available Merge Fields section contains employee and payroll data that can be inserted into the PDF template.

  • Select the required fields.

  • Insert them into the Content area.

  • Arrange and format the layout according to your organization's payslip design requirements.

Note

If no PDF Payslip Template is assigned, Thulo HR Payroll will use the default payslip PDF format.

Result

Payslip PDFs generated by the system will follow the custom design and formatting defined in the template.

Assign a PDF Template to a Payslip

After creating the PDF template, it must be assigned to a Payslip Template.

Steps

  1. Navigate to Payroll → Payslips.

  2. Create a new payslip or edit an existing one.

  3. Select the desired Payslip Template.

  4. Select the corresponding PDF Payslip Template.

  5. Save the payslip.

Result

When the payslip is viewed, downloaded, or printed as a PDF, the selected PDF template will be applied automatically.

Important

The same PDF template is used for both:

  • Administrator View

  • Employee Self-Service View

This ensures that all users see a consistent payslip format across the Thulo HR Payroll module.

Did you find this article useful?

Related Articles

';