Search Knowledge Base Articles

Payslip Menu in HR Payroll

Payslips

The Payslips screen in Thulo HR Payroll is used to generate and manage employee payroll records. Each payslip displays detailed salary calculations based on:

  • The selected Payslip Template

  • Formulas configured in the Payslip Template

  • Employee payroll data

  • Attendance information

  • Commissions

  • Insurance

  • Deductions

  • Other synchronized payroll data

Once a payroll is finalized and closed, employees can view their salary details through the Payroll section of the HR Records module.

Key Features

Multiple Payslips Per Month

The system allows administrators to create multiple payroll runs within the same month.

Examples:

  • Monthly Salary

  • Mid-Month Salary

  • Bonus Payroll

  • Incentive Payroll

  • Special Payroll Adjustments

Flexible Payroll Periods

Payslips can be generated for any date range within a month.

Example

  • 1st – 15th

  • 16th – 31st

  • 1st – 30th

Important

Payslips cannot be generated across multiple months in a single payroll run.

Payroll Status

Open

The Open status indicates that payroll has not yet been finalized and can still be modified.

Closed

The Closed status indicates that payroll has been finalized and locked.

Once closed, employees can view their payroll details through the HR Records module.

Reopen Payroll

The Reopen function allows administrators to reopen a previously closed payroll.

After reopening:

  • Payroll data can be edited.

  • Payroll calculations can be updated.

  • Payroll can be closed again after modifications.

Download Payroll

The Download function allows administrators to export payroll information to their computer for reporting, auditing, or record-keeping purposes.

Create a New Payslip

Step 1: Open the Payslips Screen

  1. Navigate to Thulo HR → Payroll.

  2. Select Payslips.

  3. Click Add.

Step 2: Configure the Payslip

The New Payslip screen will be displayed.

  1. Select the required Payslip Template.

  2. Select the PDF Payslip Template.

  3. Define the payroll period.

  4. Enter any additional information required.

  5. Click Save.

Alternatively, click Close to cancel the operation.

Field Descriptions

Payslip Template

The Payslip Template field retrieves data from:

Payroll → Payslip Templates

This template determines how payroll calculations are performed.

PDF Payslip Template

The PDF Payslip Template field retrieves data from:

Payroll → Settings → PDF Payslip Templates

The available PDF templates depend on the selected Payslip Template.

This template controls the appearance of the generated payslip PDF.

Time Range

The Time Range field specifies the payroll period to be processed.

Examples

  • Weekly Payroll

  • Bi-Weekly Payroll

  • Monthly Payroll

  • Custom Payroll Period

The system generates payroll calculations only for the selected period.

Additional Business Considerations

When payroll is generated for a custom period, certain values such as:

  • Commissions

  • KPI Bonuses

  • Insurance Contributions

  • Other Payroll Components

may not automatically be calculated based on the selected date range.

In these situations, administrators can create custom payroll columns and formulas within the Payslip Template to calculate the required values according to business rules.

View Payroll Details

Step 1

  1. Navigate to Payroll → Payslips.

  2. Locate the payroll record.

  3. Click View.

Step 2

The system will display a worksheet containing:

  • Selected payroll columns

  • Calculated values

  • Synchronized data

  • Formula results

  • Employee payroll information

Administrators can review payroll calculations before finalization.

Edit Constant Values

If the payroll template contains constant fields:

  1. Update the required values.

  2. Click Save.

The system will recalculate the payroll using the updated values.

Close Payroll

The Close Payroll function is used to finalize payroll processing.

Result

Once payroll is closed:

  • Payroll calculations are locked.

  • Employees can view their payroll information through the HR Records module.

  • The payroll status changes to Closed.

Edit a Payslip

Step 1

  1. Navigate to Payroll → Payslips.

  2. Locate the payroll record.

  3. Click Edit.

Step 2

The Edit Payslip screen will be displayed.

  1. Modify the required information.

  2. Click Save.

Result

The payroll record will be updated with the new information.

Delete a Payslip

To delete a payroll record:

  1. Navigate to Payroll → Payslips.

  2. Locate the payroll record.

  3. Click Delete.

  4. Confirm the deletion.

Result

The selected payroll record will be permanently removed from the system.

Payroll Workflow

The typical payroll process in Thulo HR Payroll is:

  1. Configure Payroll Settings

  2. Create Earnings, Deductions, and Insurance Types

  3. Configure Payroll Columns

  4. Create Payslip Templates

  5. Create PDF Payslip Templates

  6. Enter or Synchronize Employee Data

  7. Enter or Synchronize Attendance Data

  8. Enter or Synchronize Commission and Bonus Data

  9. Generate Payslips

  10. Review Payroll Calculations

  11. Close Payroll

  12. Employees View Payslips in HR Records

Important Notes

  • Payslips are generated using formulas defined in Payslip Templates.

  • Multiple payroll runs can be created within the same month.

  • Payroll periods must remain within a single month.

  • Closed payrolls can be reopened if adjustments are required.

  • Employees can only view payroll information after the payroll has been closed.

  • PDF Payslip Templates control the appearance of exported payslips.

  • Payroll data can include synchronized information from Employees, Attendance, Commissions, Insurance, Deductions, and other payroll sources.

Did you find this article useful?

Related Articles

';