Work Shift Table

Purpose

The Work Shift Table provides a monthly calendar view of employee work schedules across the organization.

This screen displays all assigned shifts for employees and serves as a centralized schedule management and monitoring tool. The information displayed in the Work Shift Table is automatically generated from shift assignments created in the Shifts screen.

Managers and administrators can use this screen to:

• Review employee work schedules

• Monitor workforce coverage

• Verify shift assignments

• Identify non-working days

• Validate attendance expectations

• Support leave planning and workforce allocation

The Work Shift Table is a view of existing shift assignments and does not create shift schedules directly.

View

To view employee work schedules:

Step 1: Open Work Shift Table

1. Navigate to Timesheets & Leave from the left sidebar.

2. Select Work Shift Table.

Step 2: Select a Month

1. Choose the month you want to view.

2. The system loads all employee shift schedules for the selected period.

Step 3: Review Shift Assignments

1. View employee schedules displayed in a calendar-style table.

2. Review assigned shifts for each day of the selected month.

The displayed information is automatically generated from configured shift assignments.

Field Descriptions

Workflow Rules

Shift Display Rules

• The Work Shift Table displays shift assignments created through the Shifts screen.

• Shift information is automatically synchronized from employee shift schedules.

• Any updates made to shift assignments are reflected in the Work Shift Table.

Employee Assignment Rules

• Employees appear according to existing shift assignments.

• Assigned shift categories are displayed for the relevant dates.

• Multiple employees can be displayed simultaneously within the monthly schedule view.

Monthly Schedule Logic

• The table displays schedules for the selected month only.

• Each date column represents one calendar day.

• Assigned shifts are displayed on their corresponding dates.

Shift Assignment Logic

• Shift schedules originate from predefined shift categories.

• The Work Shift Table displays the assigned shift category rather than the underlying shift configuration details.

• Changes to shift assignments automatically update the displayed schedule.

Attendance Processing Rules

• Attendance calculations reference shift assignments displayed in the Work Shift Table.

• Employee check-in and check-out activities are evaluated against the scheduled shifts shown in this view.

• Scheduled shifts determine expected working hours and attendance requirements.

Leave Request Workflow

• Leave requests are evaluated against scheduled shifts displayed in the Work Shift Table.

• Approved leave requests may affect attendance calculations for scheduled workdays.

• Managers can use the Work Shift Table to identify employee availability before approving leave requests.

Holiday Handling Rules

• Holidays configured in the system may affect attendance calculations for scheduled shifts.

• Holiday-related attendance statuses are evaluated alongside shift assignments.

Overtime Calculation Rules

• Overtime calculations use scheduled shift information displayed in the Work Shift Table as the baseline schedule.

• Actual attendance records are compared against assigned shifts to determine overtime eligibility.

Workforce Planning Rules

• The Work Shift Table provides visibility into workforce allocation across the selected month.

• Managers can review staffing levels and shift distribution before making scheduling decisions.

Synchronization

Data displayed in this screen is synchronized with:

• Shifts

• Shift Categories

• Attendance Management

• Employee Attendance

• Leave Management

• Holiday Calendar

• Overtime Management

• Workforce Scheduling

• Attendance Reports

• Workforce Reports

• Payroll Processing

The Work Shift Table automatically reflects the latest approved shift assignments and schedule changes.

Important Notes

• The Work Shift Table is a schedule display screen and does not create shift assignments.

• All displayed information is derived from records configured in the Shifts screen.

• Changes made to shift assignments are reflected automatically in the Work Shift Table.

• Employees without assigned schedules may display as having no shift for the corresponding dates.

• Attendance calculations, leave processing, and overtime evaluations rely on the shift information displayed in this screen.

• Managers should regularly review the Work Shift Table to ensure employee schedules are accurate and complete.

• The monthly view provides a planning and monitoring tool for workforce scheduling and attendance management.