Search Knowledge Base Articles

Type of Leave

Type of Leave

Purpose

The Type of Leave screen allows administrators to create and manage leave categories used throughout the Thulo Attendance & Leave Management module.

Leave types define the various kinds of leave employees can request, such as Annual Leave, Sick Leave, Casual Leave, Maternity Leave, Unpaid Leave, or any organization-specific leave category.

The leave types configured on this screen serve as the foundation for:

  • Leave entitlement and allocation policies

  • Leave norms and accrual settings

  • Leave approval workflows

  • Leave application submissions

  • Leave balance calculations

  • Leave reporting and analytics

Before employees can submit leave requests, the required leave types must be created and configured.

Create

To create a new leave type:

Step 1: Open Type of Leave Settings

  1. Navigate to Timesheets & Leave from the left sidebar.

  2. Click Settings.

  3. Select Type of Leave.

Step 2: Create a New Leave Type

  1. Click the New button.

  2. The Input a New Type of Leave window will appear.

Step 3: Enter Leave Type Details

  1. Enter the Type of Leave name.

  2. Enter the Character value.

Step 4: Save

  1. Click Save.

The new leave type will become available for leave configuration, allocation, approval processing, and employee leave applications.

View

The Type of Leave list displays all leave categories configured within the organization.

Administrators can review existing leave types and use them as references when configuring leave policies and employee leave entitlements.

Edit

To modify an existing leave type:

Step 1: Open Type of Leave

  1. Navigate to Timesheets & Leave → Settings → Type of Leave.

Step 2: Select a Leave Type

  1. Locate the leave type you want to update.

  2. Click Edit.

Step 3: Update Information

  1. Modify the required information.

  2. Review the changes.

Step 4: Save Changes

  1. Click Save.

The updated leave type information will be applied throughout the Attendance & Leave Management module.

Delete

To remove a leave type that is no longer required:

Step 1: Open Type of Leave

  1. Navigate to Timesheets & Leave → Settings → Type of Leave.

Step 2: Select a Leave Type

  1. Locate the leave type you want to remove.

  2. Click Delete.

Step 3: Confirm Deletion

  1. Review the confirmation message.

  2. Confirm the deletion.

The selected leave type will be permanently removed from the system.

Field Descriptions

Field Description
Type of Leave The name of the leave category available within the organization. Examples include Annual Leave, Sick Leave, Casual Leave, Maternity Leave, or Unpaid Leave.
Character A short identifier, abbreviation, or code used to represent the leave type within the system, reports, calendars, and leave records.

Workflow Rules

Leave Type Configuration Rules

  • Every leave request must be associated with a valid leave type.

  • Leave types must be created before they can be used in leave allocation or leave request processes.

  • Leave types serve as the foundation for leave entitlement and approval configurations.

Leave Application Rules

  • Employees can only apply for leave types that exist in the system.

  • Leave requests reference the selected leave type during submission and approval.

  • Leave balances and leave history are tracked by leave type.

Leave Allocation Rules

  • Leave allocations are configured based on available leave types.

  • Each leave type can have separate entitlement, accrual, and carry-forward rules depending on organizational policies.

Approval Workflow Rules

  • Leave approval processes use the configured leave types when routing requests through approval workflows.

  • Approval settings may vary based on the leave category.

Reporting Rules

  • Leave reports categorize employee leave records according to the assigned leave type.

  • Leave analytics and summaries rely on properly configured leave categories.

Synchronization

Data created in this screen is synchronized with:

  • Leave Requests

  • Leave Allocation

  • Leave Balances

  • Leave Approval Workflows

  • Leave Entitlement Rules

  • Leave Accrual Settings

  • Leave Reports

  • Employee Self-Service Portal

Changes to leave types become available throughout all related leave management processes.

Important Notes

  • Leave types should be configured before assigning leave entitlements to employees.

  • Deleting a leave type may affect existing leave configurations, allocations, reports, and historical records that reference the deleted leave type.

  • Organizations should establish a standardized naming convention for leave types to ensure consistency across reports and workflows.

  • The Character field should be unique and easy to identify within reports and leave summaries.

  • It is recommended to review existing leave records before deleting a leave type to avoid unintended impacts on leave management processes.

  • Leave types act as master data and should be maintained carefully to ensure accurate leave tracking and reporting.

Did you find this article useful?

Related Articles

  • Permission

    Permissions Purpose The Permissions screen allows administrators to control access to features wit...

  • Timesheets Settings

    Timesheet Settings Purpose The Timesheet Settings screen allows administrators to define how emplo...

  • Setting

    Attendance & Leave Settings Purpose The Attendance & Leave Settings screen allows administ...

  • Norms of Leave Setting

    Leave Entitlement Rules Purpose The Leave Entitlement Rules screen allows administrators to define...

  • Holidays

    Holidays Purpose The Holidays screen allows administrators to define organization-wide or targeted...
';