Leave Calendar View
Purpose
The Leave Calendar View provides a visual calendar-based overview of employee leave requests across the organization.
This screen enables managers, supervisors, HR administrators, and authorized employees to quickly view leave schedules, identify employee absences, and monitor leave request statuses within a calendar format.
The calendar displays all leave requests and uses color-coded indicators to show their approval status, making it easier to manage workforce availability and leave planning.
The Leave Calendar View is particularly useful for:
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Workforce planning
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Resource allocation
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Leave scheduling
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Team availability management
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Monitoring leave approval status
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Preventing scheduling conflicts
View
Access the Leave Calendar
Step 1: Open Leave Management
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Navigate to Timesheets & Leave from the left sidebar.
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Select Leave.
Step 2: Open Calendar View
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Click the Calendar View button.
The system displays all employee leave requests in a calendar format.
Field Descriptions
| Field | Description |
|---|---|
| Calendar View | Calendar-based display of employee leave requests. |
| Leave Request | Employee leave application displayed on the calendar. |
| Employee | Employee associated with the leave request. |
| Leave Date | Date or date range covered by the leave request. |
| Status Color | Visual indicator showing the current approval status of the leave request. |
| Approved Leave | Leave request that has been approved. |
| Pending Leave | Leave request awaiting approval. |
| Rejected Leave | Leave request that has been rejected. |
Workflow Rules
Calendar Display Rules
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The calendar displays leave requests created through the Leave Management module.
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Leave requests are displayed according to their request dates and duration.
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Multiple employee leave requests may appear on the same calendar date.
Leave Request Visibility Rules
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Users can view leave requests based on their assigned permissions.
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Administrators and users with global permissions may view leave requests across the organization.
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Standard users may only view requests available according to their permission level.
Leave Approval Workflow
The Leave Calendar reflects the current status of each leave request.
As requests move through the approval process, the calendar updates automatically.
Workflow:
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Employee submits a leave request.
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Request enters Pending status.
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Approver reviews the request.
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Request is Approved or Rejected.
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Calendar status indicators update automatically.
Leave Planning Rules
Managers and HR personnel can use the calendar to:
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Identify employee absences.
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Review overlapping leave requests.
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Plan workforce coverage.
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Monitor upcoming employee leave.
Attendance Integration Rules
Approved leave requests displayed in the calendar may affect:
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Employee attendance records
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Attendance calculations
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Attendance reports
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Workforce availability
Real-Time Status Updates
Changes to leave request status are reflected automatically within the calendar.
This ensures that the calendar always displays the latest leave information.
Status Behavior
Leave Request Status Colors
The Leave Calendar uses color indicators to display request status.
| Color | Status | Description |
|---|---|---|
| Green | Approved | The leave request has been approved. |
| Blue | Pending | The leave request has been submitted and is awaiting approval. |
| Red | Rejected | The leave request has been rejected. |
Status Logic
Approved (Green)
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Request has completed the approval process.
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Leave is authorized.
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Employee absence is officially scheduled.
Pending (Blue)
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Request has been submitted.
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Awaiting review and approval.
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Leave is not yet finalized.
Rejected (Red)
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Request has been reviewed and rejected.
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Leave has not been approved.
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No approved absence exists for the requested period.
Synchronization
Data displayed in this screen is synchronized with:
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Leave Management
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Leave Requests
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Leave Approval Workflow
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Employee Management
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Attendance Management
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Employee Attendance History
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Workforce Planning
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Attendance Reports
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Employee Self-Service Portal
Changes to leave requests are immediately reflected in the Leave Calendar.
Important Notes
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The Leave Calendar is a visual reporting and planning tool and does not create leave requests directly.
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All leave information displayed in the calendar originates from the Leave Management module.
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Leave request colors update automatically when approval status changes.
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Multiple leave requests may appear on the same date.
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Calendar visibility depends on user permissions.
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Approved leave requests displayed in the calendar may impact attendance calculations and workforce planning.
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The calendar provides a centralized view of employee leave schedules to assist with staffing and resource management decisions.
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Leave requests shown in the calendar remain synchronized with the latest approval workflow status.