Late for Work Request

Purpose

The Late for Work Request feature allows employees to notify management and request approval when they expect to arrive later than their scheduled shift start time.

This request type provides a formal process for recording and approving anticipated late arrivals. Employees can submit the expected arrival time, explain the reason for the delay, and attach supporting documentation when necessary.

Once approved, the request is recorded within the Attendance & Leave Management module and displayed on the employee's timesheet with the symbol L (Late for Work).

This feature helps organizations maintain accurate attendance records while providing visibility into authorized late arrivals.

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Create

Prerequisites

Before creating a Late for Work Request:

1. The employee must have one of the following permissions:

   • Leave - View

   • Leave - View (Global)

2. An approval workflow should be configured if approval is required by the organization.

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Create a Late for Work Request

Step 1: Open Leave Management

1. Navigate to Timesheets & Leave from the left sidebar.

2. Select Leave.

3. Click Apply For Leave.

Step 2: Complete the Request

In the Apply For Leave window:

1. Enter the Subject.

2. Select Late for Work as the request type.

3. Enter the From Date, specifying the time the employee expects to arrive at work.

4. Select one or more Followers.

5. Enter the Reason for the late arrival.

6. Upload any supporting Attachment files.

Step 3: Save

1. Click Save.

The Late for Work Request is created and submitted for approval.

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View

Employees, managers, and administrators can view Late for Work Requests according to their assigned permissions.

Users may review:

• Request subject

• Expected arrival time

• Reason for lateness

• Approval status

• Supporting documents

• Assigned followers

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Edit

To modify a Late for Work Request:

Step 1: Open Leave Requests

1. Navigate to Timesheets & Leave → Leave.

Step 2: Select a Request

1. Locate the Late for Work Request.

2. Click Edit.

Step 3: Update Information

1. Modify the required information.

2. Review the changes.

Step 4: Save Changes

1. Click Save.

The updated request continues through the approval workflow.

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Delete

To remove a Late for Work Request:

Step 1: Open Leave Requests

1. Navigate to Timesheets & Leave → Leave.

Step 2: Select a Request

1. Locate the request to be deleted.

2. Click Delete.

Step 3: Confirm Deletion

1. Review the confirmation message.

2. Confirm the deletion.

The request will be removed from the system.

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Approve

Approve a Late for Work Request

1. Open the pending request.

2. Review the expected arrival time, reason, and supporting documents.

3. Verify the request details.

4. Click Approve.

Once approved:

• The request is marked as Approved.

• Attendance records are updated accordingly.

• The timesheet displays the Late for Work indicator.

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Reject

Reject a Late for Work Request

1. Open the pending request.

2. Review the request details.

3. Click Reject.

The request is marked as Rejected and no attendance updates are applied.

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Field Descriptions

Field	Description
Subject	Brief title describing the late arrival request.
Type	Request category. Select Late for Work.
From Date	The date and expected arrival time when the employee will report to work.
Follower	User(s) who are copied or notified regarding the request.
Reason	Explanation for the expected late arrival.
Attachment	Supporting documents related to the request.
Approval Status	Current status of the request within the approval workflow.

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Workflow Rules

Late for Work Request Rules

• Late for Work Requests are submitted through the Leave Management module.

• Employees should submit requests before arriving late whenever possible.

• Requests may require approval based on organizational policies.

Leave Request Workflow

1. Employee creates the request.

2. Request is submitted for approval.

3. Approver reviews the request.

4. Request is approved or rejected.

5. Attendance records are updated if approved.

Attendance Processing Rules

Once approved:

• The employee's late arrival is formally recorded.

• Attendance records reflect the approved late arrival request.

• The request becomes part of the employee's attendance history.

Late Arrival Logic

Approved Late for Work requests are displayed on the employee's timesheet using the symbol:

L = Late for Work

This symbol indicates that the employee submitted and received approval for a late arrival request.

Approval Workflow Rules

• Requests remain in Pending status until reviewed.

• Only approved requests affect attendance records.

• Rejected requests do not impact attendance calculations.

Employee Assignment Rules

• Employees can create requests based on their assigned permissions.

• Users with global leave permissions may view and manage requests across the organization.

Notification Rules

Notifications may be sent:

• When the request is submitted.

• When the request is approved.

• When the request is rejected.

• To assigned followers.

Notification behavior depends on the organization's workflow and notification settings.

Attendance Status Logic

Approved requests are treated as authorized attendance exceptions and may be considered during:

• Attendance reviews

• Late arrival analysis

• Workforce reporting

• Attendance compliance evaluations

The exact effect on attendance calculations depends on the organization's attendance policies.

Payroll Integration Behavior

Approved Late for Work requests may be referenced during:

• Attendance processing

• Payroll attendance calculations

• Attendance reporting

• Workforce compliance reviews

Payroll calculations depend on organizational attendance and payroll policies.

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Status Behavior

Late for Work Request Status

Status	Description
Pending	Request has been submitted and is awaiting approval.
Approved	Request has been approved and attendance records have been updated.
Rejected	Request has been rejected and no attendance changes are applied.
Cancelled	Request has been withdrawn or cancelled, if supported by organizational policy.

Timesheet Status

Status	Timesheet Display
Approved Late for Work Request	L
Pending Request	No Late for Work symbol displayed
Rejected Request	No Late for Work symbol displayed

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Synchronization

Data created in this screen is synchronized with:

• Leave Management

• Leave Approval Workflow

• Attendance Management

• Employee Attendance History

• Employee Self-Service Portal

• Attendance Reports

• Workforce Reports

• Employee Management

• Payroll Processing

Approved requests are immediately reflected in attendance records and related reporting functions.

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Important Notes

• Employees must have Leave-related permissions before creating Late for Work Requests.

• The Late for Work request type should be selected when an employee expects to arrive after their scheduled shift start time.

• The From Date field should contain the expected arrival date and time.

• Supporting documents may be attached when additional justification is required.

• Only approved requests affect attendance records.

• Approved requests display the symbol L on the employee's timesheet.

• Followers receive visibility into the request but do not necessarily participate in the approval process.

• Organizations should define clear policies regarding approval requirements and attendance impacts for late arrivals.

• Deleting a request permanently removes it from the system and related approval records.