Reconcile an account

Audience: Admin, Finance
Type: Task

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 5: Banking and Cash Management

Purpose

Reconciliation ensures that the balance shown in SmartBooks matches the balance in your bank statement for a specific period.

This helps confirm that all transactions are recorded correctly and no items are missing or duplicated.

How to Access

1. Go to SmartBooks

2. Click Reconcile

3. Select the Account to reconcile

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/reconcile

Before You Start

Make sure:

• Bank transactions are imported or recorded

• Transactions are reviewed and matched

• You have the bank statement for the reconciliation period

Reconciling an Account

To reconcile an account:

1. Select the Bank Account

2. Enter the Statement Ending Date

3. Enter the Ending Balance from the bank statement

4. Review the list of transactions

5. Mark transactions that appear on the bank statement

6. Confirm when the difference becomes zero

7. Click Finish Reconciliation

The reconciliation is completed for that period.

What Happens After Reconciliation

• The reconciled period is locked

• Transactions in that period are marked as reconciled

• Reports reflect confirmed balances

Important Notes

• Only reconciled transactions should be included

• If the difference is not zero, review unmatched transactions

• Reconciliation should be done regularly

• Completed reconciliations should not be edited without review

Nepal Context Note

• Reconciliation is typically done using monthly bank statements

• Manual import and matching are required before reconciliation

When to Reconcile

• Monthly (recommended)

• Before closing accounting periods

• Before generating financial reports

Related Articles

• Banking rules & Import bank transaction

• Match bank transaction

• Bank Account

• Record a transfer

End of Article