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General Accounting Settings

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 3: SmartBooks Settings

Purpose

General Accounting Settings control the core accounting behavior of SmartBooks.

These settings apply to the entire SmartBooks module and affect how future accounting records and reports are generated.

How to Access

  1. Go to SmartBooks

  2. Click Settings

  3. Open General

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting

What This Page Controls

The General settings page allows you to configure:

  • Financial year start

  • Tax year start

  • Accounting method

  • Chart of Accounts display options

  • Period locking

  • Accounting data reset

General Settings Fields

First Month of Financial Year

  • Select the starting month of the financial year

  • This setting affects reports, budgets, and accounting periods

First Day of Financial Year

  • Select the first day of the financial year

  • Used together with the financial year month

First Month of Tax Year

  • Select the starting month of the tax year

  • Can be set the same as the financial year or different

Accounting Method

  • Select Accrual or Cash

  • This affects how reports calculate income and expenses

Accrual method:

  • Income and expenses are recorded when they occur

  • Includes amounts even if payment has not yet happened

Chart of Accounts Options

Enable Account Numbers

  • Enables account numbering in the chart of accounts

Show Account Numbers

  • Displays account numbers in lists and reports

Close the Books

  • Locks accounting records for completed periods

  • Prevents editing of records in closed periods

Reset Accounting Data

Reset Data

  • Deletes all data related to the SmartBooks module

  • This action cannot be undone

Use this option only during initial setup or testing.

Saving Changes

  • Click Save to apply changes

  • Changes affect future records only

  • Existing records are not modified automatically

Important Notes

  • These settings apply to the entire tenant

  • Only users with Settings permission should modify them

  • Incorrect configuration can affect reports and balances

When to Configure This

  • During initial SmartBooks setup

  • Before starting daily accounting operations

  • At the beginning of a new financial year

Related Articles

  • Chart of Accounts

  • Account Detail Types

  • Mapping Setup

  • Income Statement Modification

End of Article

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