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Void Check

Audience: Admin, Finance
Type: Task

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 4: Vendor and Bill Management

Purpose

Void Check allows you to cancel a previously recorded check that should no longer be considered valid.

Voiding a check updates accounting records and prevents the check from being treated as a completed payment.

How to Access

  1. Go to SmartBooks

  2. Click Checks

  3. Open the Check Record

  4. Click Void Check

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/checks

Voiding a Check

To void a check:

  1. Open the check record

  2. Review the check details

  3. Click Void Check

  4. Confirm the action

Once voided:

  • The payment is reversed in accounting

  • Vendor balances are updated accordingly

  • The check cannot be used again

Nepal Context Note (Important)

  • Check printing is not applicable in Nepal

  • Voiding is used only for accounting correction

  • Physical checks issued by banks must be handled outside SmartBooks

Important Notes

  • Voiding a check affects reports and balances

  • Voided checks remain visible for audit purposes

  • This action cannot be undone

  • Only authorized users should void checks

When to Use This

  • When a check was issued incorrectly

  • When a check is lost or cancelled

  • When correcting payment entry errors

Related Articles

  • Create new Check & Print

  • Reprint Check

  • Pay Bill with Check

  • Reconcile an account

End of Article

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