Thulo SmartBooks – Accounting & Bookkeeping Module
Audience: Tenant Admin, Business Owner
Purpose: Correctly activate and start using SmartBooks
How to Use This Checklist
Use this checklist once, when enabling SmartBooks for a new tenant.
Complete steps in order.
Do not skip steps.
Phase 1: Before Enabling SmartBooks
☐ Billing / Invoicing module is already active
☐ Business understands basic income & expense flow
☐ Bank statements are available
☐ Vendor list is ready
☐ Opening balances are known (if migrating)
Phase 2: Enable SmartBooks
☐ Enable SmartBooks from Thulo modules
☐ Assign Admin user for SmartBooks
☐ Do NOT assign all users full access
Phase 3: Mandatory Setup (Admin Only)
☐ Configure General Accounting Settings
☐ Review Chart of Accounts
☐ Verify Account Detail Types
☐ Configure Mapping Setup (very important)
☐ Add Bank Accounts
⚠️ Do not proceed without mapping review.
Phase 4: Opening Balances (If Applicable)
☐ Enter opening balances for vendors
☐ Enter opening balances for customers
☐ Enter bank opening balances
☐ Enter opening stock (if applicable)
⚠️ Do this once only, before daily use.
Phase 5: Permission Setup
☐ Assign Finance / Accountant role
☐ Assign Staff / Limited Access roles
☐ Restrict access to:
-
Settings
-
Mapping
-
Chart of Accounts
-
Reconciliation
Phase 6: First Transactions Test
☐ Create one vendor
☐ Add one bill
☐ Approve the bill
☐ Record one payment
☐ Import sample bank statement
☐ Match one transaction
This confirms setup is correct.
Phase 7: Monthly Workflow Ready
☐ Finance team understands daily workflow
☐ Bank import process explained
☐ Reconciliation process explained
☐ Reports reviewed successfully
Nepal-Specific Confirmation
☐ Understand bank feeds are manual
☐ Understand check printing is not used
☐ Understand SmartBooks does NOT file taxes
☐ Understand SmartBooks records data only
Onboarding Complete When
SmartBooks is ready when:
-
Mapping is correct
-
Balances look correct
-
Finance can work without touching Settings
-
Reports make sense
Reference Guides
-
Getting Started with SmartBooks
-
SmartBooks Admin Guide
-
SmartBooks Finance & Accountant Guide
-
SmartBooks Staff Guide
End of Tenant Onboarding Checklist