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Purchase Report

Purchase Reports

Purpose

The Reports section provides purchasing analytics and operational insights across Purchase Orders, Purchase Invoices, item costs, vendor performance, and procurement spending. Report data can be filtered by time period and currency to support purchasing analysis and decision-making.

Cost of Import Goods by Item

Purpose

The Cost of Import Goods by Item report displays the purchase price of each item based on individual Purchase Orders.

This report helps organizations analyze procurement costs at the item level and monitor price fluctuations over time.

Report Information

The report displays:

  • Item Name

  • Purchase Order Number

  • Vendor

  • Purchase Price

  • Currency

  • Purchase Date

Filters

Time Period

Filter data by:

  • This Month

  • Last Month

  • This Year

  • Last Year

  • All Time

Currency

Filter Purchase Orders by currency.

Only Purchase Orders using the selected currency are displayed.

Purchase Order Voucher Report

Purpose

The Purchase Order Voucher Report provides a complete list of Purchase Orders within a selected period.

Report Information

The report displays:

  • Purchase Order Number

  • Vendor

  • Department

  • Project

  • Purchase Order Status

  • Delivery Status

  • Payment Status

Filters

Time Period

Filter data by:

  • This Month

  • Last Month

  • This Year

  • Last Year

  • All Time

Purchase Order Report

Purpose

The Purchase Order Report provides financial analysis of Purchase Orders.

Report Information

The report displays:

  • Purchase Order Number

  • Vendor

  • Department

  • Purchase Order Status

  • Total Purchase Order Value (Before Tax)

  • Total Tax Amount

  • Total Purchase Order Value (Including Tax)

Filters

Currency

Displays Purchase Orders created using the selected currency.

Time Period

Filter data by:

  • This Month

  • Last Month

  • This Year

  • Last Year

  • All Time

Purchase Invoices Report

Purpose

The Purchase Invoices Report provides statistics for Purchase Invoices created from Purchase Orders and Contracts.

Report Information

The report displays:

  • Purchase Invoice Number

  • Vendor

  • Source Document

    • Purchase Order

    • Contract

  • Invoice Value

  • Currency

  • Invoice Date

  • Payment Status

Filters

Currency

Displays invoices using the selected currency.

Time Period

Filter data by:

  • This Month

  • Last Month

  • This Year

  • Last Year

  • All Time

Purchase Statistics by Number of Purchase Orders

Purpose

This report provides statistical analysis of Purchase Order volume.

Report Information

The report displays:

  • Total number of Purchase Orders

  • Monthly Purchase Order counts

  • Purchase Order trends throughout the year

All Purchase Orders are included regardless of status.

Visualization

Data is presented in chart format showing:

  • Monthly Purchase Order Count

  • Yearly Trends

  • Procurement Activity Growth

Purchase Statistics by Cost

Purpose

This report provides spending analysis based on Purchase Order values.

Report Information

The report displays:

  • Total Purchase Order Value

  • Tax Amount

  • Total Cost Including Tax

Statistics are grouped by month.

Visualization

Data is presented in chart format showing:

  • Monthly Procurement Cost

  • Spending Trends

  • Total Purchase Value Including Tax

Filters

Time Period

Filter data by:

  • This Month

  • Last Month

  • This Year

  • Last Year

  • All Time

Currency

Displays Purchase Order values based on the selected currency.

Synchronization

Report data is synchronized with:

  • Purchase Orders

  • Purchase Invoices

  • Vendors

  • Projects

  • Departments

  • Contracts

  • Payments

  • Taxes

  • Delivery Records

  • Accounting

  • Financial Reports

Permissions

Permission Description
View Reports Allows users to access purchase reports.
Export Reports Allows users to export report data.
View Financial Reports Allows users to access procurement cost and invoice reports.

Important Notes

  • All reports support time-based filtering.

  • Currency filtering displays transactions only in the selected currency.

  • Purchase Statistics by Cost includes tax amounts in calculations.

  • Purchase Statistics by Number of Purchase Orders includes all Purchase Order statuses.

  • Purchase Invoice statistics include invoices created from both Purchase Orders and Contracts.

  • Reports are generated using live transaction data and update automatically as purchasing records change.

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