Purchase Refund Mapping

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 6: Journal Entries and Adjustments

Purpose

Purchase Refund Mapping defines how refunds received from vendors are recorded into accounting accounts in SmartBooks.

This mapping ensures refunded amounts are posted correctly and reflected accurately in reports and balances.

How to Access

1. Go to SmartBooks

2. Click Settings

3. Open Mapping Setup

4. Select Purchase Refund Mapping

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting/mapping-setup

What Purchase Refund Mapping Does

This mapping connects:

• Purchase refund transactions

• Accounting accounts used to record refunded amounts

When a purchase refund is recorded, SmartBooks uses this mapping automatically.

Configuring Purchase Refund Mapping

To configure or update the mapping:

1. Open Purchase Refund Mapping

2. Select the Refund Type or Method

3. Select the Account to record the refund

4. Save the mapping

The mapping applies to future purchase refunds.

Updating Mapping

Update this mapping when:

• Refund handling changes

• Vendor refund accounts are updated

• Accounting structure is revised

Changes affect future refund records only.

Important Notes

• Purchase refund mapping applies only to vendor refunds

• Incorrect mapping can affect expense and liability balances

• Existing refund records are not recalculated automatically

When to Configure This

• During initial SmartBooks setup

• Before recording vendor refunds

• When refund-related reports show incorrect values

Related Articles

• Purchase Payment Mapping

• Credit Note Refund Mapping

• Chart of Accounts

• Mapping Setup

End of Article