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Purchase Order Return Mapping ( Part 1)

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 7: Assets and Inventory

Purpose

Purchase Order Return Mapping defines how returned items from purchase orders are recorded into accounting accounts in SmartBooks.

This mapping ensures inventory returns and related value adjustments are posted correctly.

How to Access

  1. Go to SmartBooks

  2. Click Settings

  3. Open Mapping Setup

  4. Select Purchase Order Return Mapping

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting/mapping-setup

What Purchase Order Return Mapping Does

This mapping connects:

  • Purchase order return components

  • Accounting accounts used to record inventory returns and adjustments

When items are returned to a vendor, SmartBooks applies this mapping automatically.

Mapping Options Covered in This Section

Part 1 of Purchase Order Return Mapping typically includes:

  • Returned item value

  • Inventory adjustment components

  • Basic return-related values

Each component can be mapped to a separate account.

Configuring Purchase Order Return Mapping

To configure or update the mapping:

  1. Open Purchase Order Return Mapping

  2. Select the Return Component

  3. Select the Account to record the value

  4. Save the mapping

The mapping applies to future purchase order returns.

Updating Mapping

Update this mapping when:

  • Return handling changes

  • Inventory or adjustment accounts are updated

  • Accounting structure is revised

Changes affect future return records only.

Important Notes

  • Purchase order return mapping affects inventory and vendor balances

  • Incorrect mapping can affect stock valuation

  • Existing return records are not recalculated automatically

When to Configure This

  • During initial SmartBooks setup

  • Before processing purchase order returns

  • When return-related reports show incorrect values

Related Articles

  • Purchase Order Return Mapping (Part 2)

  • Inventory Receiving Voucher Mapping

  • Chart of Accounts

  • Mapping Setup

End of Article

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