Pay Bill with Check

Audience: Admin, Finance
Type: Task

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 4: Vendor and Bill Management

Purpose

This feature allows you to record vendor bill payments made using a check.

Recording check payments updates vendor balances and accounting records in SmartBooks.

How to Access

1. Go to SmartBooks

2. Click Bills

3. Open an Approved Bill

4. Click Pay Bill

5. Select Check as the payment method

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/bills

Paying a Bill Using Check

To pay a bill by check:

1. Open the approved bill

2. Click Pay Bill

3. Select Payment Method: Check

4. Select the Bank Account

5. Enter the Check Number

6. Enter the Payment Date

7. Enter the Payment Amount

8. Click Save Payment

The bill status updates based on the payment amount.

Payment Status Behavior

• Paid – Bill fully settled

• Partially Paid – Remaining balance still payable

Vendor balances and reports update automatically.

Nepal Context Note (Important)

• Physical check printing is not applicable in Nepal

• Checks are issued directly by banks

• This feature is used only to record check payments for accounting purposes

Important Notes

• Bills must be approved before payment

• Check details are recorded for reference and audit

• Payments affect bank balances

• Editing recorded check payments should be done with caution

When to Use This

• When recording payments made by bank-issued checks

• When reconciling check-based payments

Related Articles

• Pay Bill With Bank Payment or Credit Card

• Create new Check & Print

• Void Check

• Reconcile an account

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