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Order Return Setting

Order Return Settings

Purpose

The Order Return Settings screen allows administrators to configure the numbering format used for Order Return transactions. These settings control the prefix and sequential numbering that the system uses when generating Order Return numbers.

Proper numbering configuration helps maintain consistency, improve transaction tracking, and support auditing requirements.

View

To access Order Return Settings:

Step 1

Navigate to Settings within the Purchase Module from the left sidebar.

Step 2

Select Order Return.

The system displays the current Order Return numbering configuration.

Edit

To configure Order Return numbering:

Step 1

Navigate to Settings → Order Return.

Step 2

Complete the required information:

  1. Enter the Order Return Number Prefix.

  2. Enter the Next Order Return Number.

Step 3

Click Save.

The updated numbering configuration will be used for future Order Return transactions.

Field Descriptions

Field Description
Order Return Number Prefix The prefix added to every generated Order Return number.
Next Order Return Number The next sequential number that will be assigned to a newly created Order Return transaction.

Workflow Rules

Number Generation

  • The system automatically generates Order Return numbers using the configured prefix and sequence number.

  • Each newly created Order Return receives the next available number.

  • After a number is assigned, the system automatically increments the sequence for the next transaction.

Starting a New Sequence

  • Enter 1 in the Next Order Return Number field to restart numbering from the beginning.

  • Administrators should ensure numbering changes comply with organizational policies before resetting sequences.

Prefix Management

  • The configured prefix is applied to all newly generated Order Return numbers.

  • Changing the prefix affects future Order Return transactions only.

Example

Setting Value
Order Return Number Prefix ORR-
Next Order Return Number 1001

Generated Order Return Number:

ORR-1001

The next generated number would be:

ORR-1002

Synchronization

Order Return Settings are synchronized with:

  • Order Returns

  • Purchase Orders

  • Return Transactions

  • Reports

  • Audit Logs

Permissions

Permission Description
View Allows users to view Order Return settings.
Edit Allows users to modify Order Return numbering settings.

Important Notes

  • The numbering configuration applies only to newly created Order Return records.

  • Existing Order Return numbers are not modified when settings are changed.

  • Resetting the sequence number should be performed carefully to avoid duplicate numbering.

  • Organizations should establish a consistent numbering format to improve transaction tracking and reporting.

  • Prefixes can include letters, symbols, or organizational identifiers according to company requirements.

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