Opening Stock Mapping

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 3: SmartBooks Settings

Purpose

Opening Stock Mapping defines how opening stock values are recorded into accounting accounts in SmartBooks.

This mapping ensures initial inventory balances are reflected correctly when SmartBooks is first set up or when opening stock is entered.

How to Access

1. Go to SmartBooks

2. Click Settings

3. Open Mapping Setup

4. Select Opening Stock Mapping

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting/mapping-setup

What Opening Stock Mapping Does

Opening Stock Mapping connects:

• Opening stock values

• Accounting accounts used to record inventory opening balances

When opening stock is recorded, SmartBooks uses this mapping to post the values to the correct accounts.

Configuring Opening Stock Mapping

To configure or update opening stock mapping:

1. Open Opening Stock Mapping

2. Select the Inventory or Stock Category

3. Select the Account to record the opening stock value

4. Save the mapping

The mapping is applied automatically when opening stock is entered.

Updating Opening Stock Mapping

Update this mapping when:

• Inventory accounts change

• Opening balances need to be reconfigured

• Accounting structure is updated

Changes affect future opening stock entries only.

Important Notes

• Opening stock mapping is typically configured once during setup

• Incorrect mapping can affect inventory valuation and reports

• Existing stock entries are not recalculated automatically

• Review mapping before entering opening stock

When to Configure This

• During initial SmartBooks setup

• Before entering opening inventory

• When migrating from another accounting system

Related Articles

• Inventory Receiving Voucher Mapping

• Chart of Accounts

• Mapping Setup

• Assets Mapping

End of Article