Match bank transaction

Audience: Admin, Finance
Type: Task

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 5: Banking and Cash Management

Purpose

Matching bank transactions links imported bank transactions with existing records in SmartBooks.

This ensures bank activity is correctly connected to bills, payments, transfers, or expenses before reconciliation.

How to Access

1. Go to SmartBooks

2. Click Banking

3. Select a Bank Account

4. Open the Transactions list

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/banking

What Matching Does

Matching connects:

• Imported bank transactions

• Existing SmartBooks records such as payments, bills, or transfers

Once matched, the transaction is considered reviewed and ready for reconciliation.

Matching a Bank Transaction

To match a transaction:

1. Open the imported bank transaction

2. Review transaction details

3. Select a Matching Record from the list

4. Confirm the match

The transaction status updates to Matched.

When No Match Is Found

If no matching record exists:

• Create a new expense or payment

• Or leave the transaction unmatched until reviewed later

Important Notes

• Matching does not create new accounting records unless selected

• Incorrect matching can affect balances and reconciliation

• Matched transactions cannot be edited without undoing the match

Nepal Context Note

• Transactions are usually imported from bank statements

• Matching is required before reconciliation

When to Use This

• After importing bank transactions

• Before reconciling bank accounts

• When verifying payment records

Related Articles

• Banking rules & Import bank transaction

• Reconcile an account

• Record a transfer

• Bank Account

End of Article