Maintenance Mapping

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 3: SmartBooks Settings

Purpose

Maintenance Mapping defines how maintenance-related costs are recorded into accounting accounts in SmartBooks.

This mapping ensures maintenance expenses are posted to the correct accounts and reflected accurately in reports.

How to Access

1. Go to SmartBooks

2. Click Settings

3. Open Mapping Setup

4. Select Maintenance Mapping

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting/mapping-setup

What Maintenance Mapping Does

Maintenance Mapping connects:

• Maintenance categories or components

• Accounting accounts used to record maintenance costs

When a maintenance record is created, SmartBooks uses this mapping to determine where the expense is recorded.

Configuring Maintenance Mapping

To configure or update maintenance mapping:

1. Open Maintenance Mapping

2. Select the Maintenance Category or Component

3. Select the Account to record the expense

4. Save the mapping

The mapping is applied automatically to future maintenance records.

Updating Maintenance Mapping

Update this mapping when:

• New maintenance categories are added

• Maintenance expense accounts are changed

• Accounting structure is updated

Changes affect future maintenance records only.

Important Notes

• Maintenance mapping applies across SmartBooks

• Incorrect mapping can affect expense and asset-related reports

• Existing maintenance records are not recalculated automatically

When to Configure This

• During initial SmartBooks setup

• Before recording maintenance expenses

• When maintenance-related reports show incorrect values

Related Articles

• Assets Mapping

• Chart of Accounts

• Mapping Setup

• Automatic Expense Mapping

End of Article