Licenses Mapping

Audience: Admin
Type: Reference

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 3: SmartBooks Settings

Purpose

Licenses Mapping defines how license-related costs are recorded into accounting accounts in SmartBooks.

This mapping ensures license purchases, renewals, and related expenses are posted correctly for reporting and tracking.

How to Access

1. Go to SmartBooks

2. Click Settings

3. Open Mapping Setup

4. Select Licenses Mapping

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/setting/mapping-setup

What Licenses Mapping Does

Licenses Mapping connects:

• License or subscription components

• Accounting accounts used to record license-related costs

When a license record is created or updated, SmartBooks uses this mapping to decide where the amounts are recorded.

Configuring Licenses Mapping

To configure or update licenses mapping:

1. Open Licenses Mapping

2. Select the License Component or Category

3. Select the Account to record the cost

4. Save the mapping

The mapping is applied automatically to future license-related records.

Updating Licenses Mapping

Update this mapping when:

• New license types are added

• License expense accounts are changed

• Accounting structure is updated

Changes affect future license records only.

Important Notes

• Licenses mapping applies across SmartBooks

• Incorrect mapping can affect expense and asset reporting

• Existing license records are not recalculated automatically

When to Configure This

• During initial SmartBooks setup

• Before recording license expenses

• When license-related reports show incorrect values

Related Articles

• Assets Mapping

• Chart of Accounts

• Mapping Setup

• Depreciations Mapping

End of Article