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Banking rules & Import bank transaction

Audience: Admin, Finance
Type: Task

Reference

For system behavior and rules, see
SmartBooks Documentation – Section 5: Banking and Cash Management

Purpose

Banking rules and bank transaction import allow you to bring bank transaction data into SmartBooks and categorize it correctly.

This helps reduce manual data entry and supports accurate reconciliation.

How to Access

  1. Go to SmartBooks

  2. Click Banking

  3. Open Banking Rules or Import Transactions

URL format:
https://app.thulo.com/{tenantname}/ps/admin/accounting/banking

Importing Bank Transactions

To import bank transactions manually:

  1. Open Banking

  2. Select the Bank Account

  3. Click Import Transactions

  4. Upload the bank statement file (CSV or supported format)

  5. Review imported transactions

  6. Confirm the import

Imported transactions appear in the bank transaction list.

Creating Banking Rules

Banking rules help SmartBooks automatically categorize transactions.

To create a banking rule:

  1. Open Banking Rules

  2. Click Add Rule

  3. Define the Condition (such as description or amount)

  4. Select the Account or Category

  5. Save the rule

Rules are applied automatically when transactions match the conditions.

Applying Banking Rules

  • Imported transactions are checked against existing rules

  • Matching transactions are auto-categorized

  • Non-matching transactions require manual review

Nepal Context Note (Important)

  • Automatic bank feeds are not available in Nepal

  • Transactions must be imported manually

  • Banking rules still work on imported data

Important Notes

  • Imported transactions do not affect accounting until reviewed

  • Rules apply only to future imported transactions

  • Incorrect rules can misclassify transactions

  • Review transactions before reconciliation

When to Use This

  • When importing monthly bank statements

  • When reducing repetitive transaction categorization

  • Before reconciling bank accounts

Related Articles

  • Match bank transaction

  • Bank Account

  • Reconcile an account

  • Record a transfer

End of Article

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